This weeks #OTalk is on the topic of “Recording your CPD” and will be hosted by Sarah Lawson (@SLawsonOT).
Here’s what Sarah had to say…
My name is Sarah Lawson @SLawsonOT, I am an Occupational Therapist and I think it’s safe to say a CPD geek. I am an MPhil/PhD student researching understanding of and engagement in Continuing Professional Development (CPD). I lecture to undergraduate Occupational Therapy students about all aspects of professional development, I carry out some clinical work in a specialist research hospital and am Regional Forum Lead for the Royal College of Occupational Therapists North West Region. Alongside all of this I work together with Deb Hearle @HearleD developing the TRAMm (Tell, Record, Activities, Monitor, measure) Model (Hearle et al. 2016) for Continuing Professional Development (www.TRAMmCPD.com). Deb is also studying for her Professional Doctorate researching the nature and process of CPD.
We have developed The TRAMm Model as a framework to encourage people to engage with CPD. CPD is a personal and subjective journey, as well as a professional and mandatory requirement. In order to be most effective, it is necessary to Tell others, Record and apply the learning from your CPD Activities, Monitor your progress and measure the impact. To facilitate this journey, we have developed tools to help you, the TRAMm Tracker can be used to record, monitor and measure your development and the TRAMm Trail enables you to record in a little more depth significant pieces of your CPD. The TRAMm Model, TRAMm Tracker and TRAMm Trail are collectively known as TRAMmCPD.
As part of our work we have examined what it means to be engaged in CPD (Hearle and Lawson 2016) and how to recognise when routine work activity becomes CPD (Hearle et al. 2015). Before beginning to record our CPD we need to consider how we become aware and recognise when we are engaged in learning which needs to be captured and recorded for our CPD.
For us in the UK keeping a ‘continuous, up-to-date and accurate record’ (HCPC 2017 p5) of CPD is an essential and mandatory requirement of our HCPC registration and yet some people are not sure what counts as CPD or how to capture the information (Qa Research 2015 p4). Recording CPD is one of the TRAMm stations, I have updated this mind map (Click here to view) which was originally included in our book (Hearle et al. 2016) which considers a myriad of ways in which you might record your CPD. You may have other elements you would add to this.
We need to engage in and record our CPD but how can we make the most from our everyday work opportunities when we are all having to manage increasing workloads and pressures, with less time, often less support from managers and the organisations we work in. Can we try to work smarter, rather than harder to ensure that we are gaining some personal satisfaction, enhancing our knowledge and skills, meeting requirements and improving the lives of our service users? How do you capture the more nebulous, anecdotal aspects of CPD? Particularly those aspects which may provide a measure of the success (or otherwise) of our CPD, such as feelings of confidence, service user/carer feedback, a box of chocolates, a text and social media interactions.
How you decide what to record? Do you use a traditional format of a paper portfolio, keep your CPD Portfolio on your personal computer, use an E-portfolio either free or pay a monthly subscription or do you do something different? Personally, I keep everything on my computer and my CPD memory stick. I scan, using an app on my phone things like notes, certificates, feedback and any other relevant items and keep them electronically rather than collecting and keeping paper copies.
A recent report commissioned by the Department of Health (Illing et al. 2017 p5) highlights that our current system of regulation operates in parallel to our employers’ annual appraisals system and makes recommendations that the two systems be joined up and feed into each other. As Occupational Therapists we work in a wide variety of settings, many have to engage in annual appraisal/professional development reviews. I have previously spent 10 years working within social care, our annual appraisal became more and more business focused, many aspects of which did not sit well with our professional ethos. Completing the appraisal paperwork felt to me like extra work, much of which was irrelevant for my CPD whilst other aspects were a repetition of my CPD just written in a different format. I was able to develop methods of recording using TRAMmCPD to manage this both within my supervisions and my annual appraisals to ensure that I was meeting my employer’s expectations whilst keeping the extra work required to a minimum.
Finally, it is worth considering how we ensure our online safety and maintain confidentiality when using cloud based or other applications. For this #OTalk I would like to explore the following:
Questions to consider:
- How do you become aware of and recognise that you are engaged in learning that is relevant for your CPD which needs to be captured and recorded?
- What do you record?
- How and where do you record your learning for your CPD?
- How do you record the more difficult to capture, nebulous, anecdotal aspects of your CPD?
- Do you record the impact that your learning has had, on yourself, your service users and your organisation?
- Have you developed a method of linking your CPD to your Supervision and Annual Appraisals without making more work for yourself?
- How do you ensure your online safety and maintain service user confidentiality? If you are using an online/cloud-based service do you read the terms and conditions of use? Do you know what they do with your information?
Having reflected whilst writing this blog, it is all very well developing effective methods of recording CPD, the next important aspect is to apply all this rich and varied learning to ensure we are meeting numbers 3 and 4 of the HCPC Standards for CPD (HCPC 2017)! A possible topic for a future #OTalk?
Health and Care Professions Council (HCPC) (2017) Continuing Professional Development and Your Registration. London: Health and Care Professions Council
Hearle, D., Lawson, S. & Morris, R. (2016). A Strategic Guide to Continuing Professional Development for Health and Care Professionals: The TRAMm Model. Keswick: M & K Publishing.
Hearle, D. & Lawson, S. (2016). Are You and Your Team Really Engaging in Continuing Professional Development (CPD)? College of Occupational Therapists 40th Annual Conference Harrogate.
Hearle, D., Lawson, S. & Morris, R. (2015). When Does Routine Work Activity Become Continuing Professional Development? College of Occupational Therapists 38th Annual Conference. Brighton.
Illing, J., Crampton, P., Rothwell, C., Corbett, S., Tiffin, P., Trepel, D. (2017) What is the Evidence for Assuring the Continuing Fitness to Practise of Health and Care Professions Council registrants, based on its Continuing Professional Development and Audit System? Newcastle: Newcastle University
Qa Research. (2015). Perceptions and Experiences of the HCPC Approach to Continuing Professional Development Standards and Audits: Report for the HCPC. York: Qa Research